Changing Expense Category Cost, valid as from a certain day
We have Expense Categories, which can change every year. If they change, the change is valid for entries as from a certain day on. Example: all expense entries with dates up to 31.March 2015 should have the old value and all entries, dated as from 01.April 2015 should have new value. As we have about 70 users, we cannot force them to add all entries up to 31.March and wait with entries after 01.April, until Accounting is sure that all old entries have really come in and processed.
I guess, the expense category would need to keep a history of the costs. Otherwise it cannot pick up the correct Amount on the employees Expense Sheet.
Let’s say, the private car mileage is 0.8 GBP per mile until the 31.March.
Per 1. April it changes to 0.7 GBP per mile.
Example 1) The employee enters on the same Expense Sheet mileages, for the 31. March and 1. April. The system provides him automatically the correct amounts.
Example 2) The employee remembers in August, that he forgot send in some expenses from March. When he enters mileage for March, the old amount should come up in his expense sheet and not the actual (new) amount.
AdminBob Gorham (Admin, Dovico.com) commented
Thanks for your comment Loredana. How would you like this to work exactly?